How to Email Your Resume to Employers (Sample Email Included)

Submitting your resume by email? Here’s exactly what to say, how to format your message, and a sample email to copy and paste.

1. Use a Professional Email Address

Make sure you’re sending from a personal—but professional—email address (e.g., firstname.lastname@gmail.com). Avoid nicknames or outdated domains.

2. Write a Clear Subject Line

Mention the job title and your name to make it easy for recruiters to identify your email.

Example: Application – Sales Associate – Taylor Williams

3. Keep the Email Message Short and Polite

• Greet the hiring manager
• Mention the position and where you saw it
• Briefly express interest and attach your resume
• Thank them and sign off professionally

4. Attach Your Resume and Cover Letter (as PDFs)

Save your resume as a PDF with a clear file name (e.g., taylor_williams_resume.pdf). Avoid .docx unless requested.

5. Include a Signature

Sign off with your full name, phone number, and links to your LinkedIn or portfolio if relevant.

6. Sample Email Template

Subject: Application – Marketing Assistant – Jamie Chen

Hi [Hiring Manager’s Name],

I’m writing to apply for the Marketing Assistant position listed on [Job Board/Company Website]. I’ve attached my resume for your review.

I believe my background in content creation and campaign analytics would make me a strong addition to your team. I’d welcome the opportunity to discuss how I can contribute to [Company Name].

Thank you for your time and consideration.

Best regards,
Jamie Chen
jamie.chen@email.com
(555) 123-4567
linkedin.com/in/jamiechen
portfolio.jamiechen.com

Final Thought

A well-written email can help your resume get opened—and get noticed. Keep it clear, professional, and tailored to the job.